Constitution of the Christian Democrats of Newberg
ARTICLE I. NAME AND PURPOSE
Section A. NAME
- The official name for this organization is the Christian Democrats of Newberg.
- This organization will use the name or its acronym, CDoN, in all publicity materials and correspondence.
Section B. PURPOSE
- The purpose of this organization is to voice, defend, and multiply progressive politics and related positions within the city of Newberg and Yamhill County. Special attention is given that all policies of the organization fall within a Christian worldview as affirmed by the Apostles’ Creed and the 66 book canon of the Bible.
- All activities of this organization must be directed toward this purpose.
ARTICLE II. MEMBERSHIP
Section A. REQUIREMENTS
- All currently enrolled students, both undergraduate and graduate, and GFU staff, faculty, alumni, and alumnae are eligible to be voting members.
- All members who are not currently enrolled GFU students or GFU staff, faculty, alumni, and alumnae are eligible to be voting members.
- All members are required to demonstrate support for the purpose of this organization.
- Membership decisions will not discriminate on the basis of race, color, national origin, religion, sex, gender identity, pregnancy, disability, age, medical condition (cancer-related), ancestry, marital status, citizenship, sexual orientation, or status as a Vietnam-era veteran or special disabled veteran.
Section B. RIGHTS
- All members are eligible to attend all meetings and events of this organization.
- The membership will establish a fee scale as appropriate if a fee is charged to attend a particular event.
Section C. WITHDRAWAL OF MEMBERSHIP
- Members may have their membership withdrawn due to failure to adhere to the requirements for membership as stated above.
- A simple majority vote of the quorum of membership at a regular or special meeting shall be sufficient to withdraw membership.
- Members to be voted upon in this regard will be notified of the intention to do so in writing at least one week prior to the meeting at which the vote will be taken.
ARTICLE III. OFFICERS
Section A. OFFICER TITLES
President
Vice President
Secretary (Fearless Archival Leader)/Treasurer
Program Committee Chair
Section B. DUTIES
- The President will chair all meetings of Christian Democrats of Newberg and will call special meetings as needed. The President will vote on CDoN matters only in case of a tie.
- The Vice President shall chair any ad hoc committees or task forces of the organization.
- The Secretary/Treasurer will take, record, and file meeting minutes; produce all official correspondence for the organization, and maintain records and report on the financial transactions of CDoN.
- The Program Committee Chair, which may be held by any member or officer in conjunction with their previous position, will direct the planning of the organization's education and social programs. The Chair shall work in direct consultation and with the consent of the President and Vice-President.
Section C. REQUIREMENTS FOR RUNNING FOR AND HOLDING OFFICE
- All officers and candidates for office must be current members of the Democratic Party.
- All officers must be voting members of CDoN.
Section D. NOMINATIONS AND ELECTIONS
- Nominations for all offices will be taken from the floor of the final meeting of November each year.
- Any member may nominate any other member, including himself or herself.
- Elections will be held at the first meeting of December each year
- Nominations may also be made during the election meeting itself, prior to closing of nominations and taking the vote.
- A simple majority vote of the quorum present at that meeting will be sufficient to elect an officer. If there are more than two candidates and no candidate receives a majority, there will be a run-off vote between the top two vote recipients in the general meeting.
Section E. REMOVAL FROM OFFICE
- Officers may be removed from office for failure to perform duties or for violation of membership clause.
- Officers to be voted upon in this regard will be notified of the intention to do so in writing at least one week prior to the meeting at which the vote will be taken.
- A two-thirds majority of quorum present at a regularly scheduled meeting shall be sufficient for removal from office.
- Any officer may resign by submitting a letter to the President. The President may resign by submitting a letter to the Vice President.
Section F. TERMS OF OFFICE AND VACANCIES
- The term of office shall be from the final meeting of December to the final meeting of the following November.
- Should a vacancy in office occur, there will be another nomination procedure and election for the vacant office.
- In the meantime, the Vice President will assume the duties of the President, the Secretary/Treasurer will assume the duties of the Vice President, and the Program Chair will assume the duties of the Secretary/Treasurer should those offices be vacant.
ARTICLE IV. MEETINGS
Section A. Regular meetings will be held.
Section B. Special meetings may be called by any combination of three of the officers. Notice of special meetings must be communicated to all members at least 24 hours in advance of the meeting.
Section C. To conduct business at any meeting, one half of the entire voting membership must be present to form quorum.
ARTICLE V. COMMITTEES
Section A. PROGRAM COMMITTEE
- The only standing committee of CDoN is the Program Committee, whose purpose is to plan events and programs for the organization.
- All decisions of the Program Committee involving committing organization funds in amounts greater than $25.00 will require the approval of the majority of those members present at the regular or special meeting of the officers. Similar decisions, but for $25.00 or less may be approved by the Program Chair with consent from two officers.
Section B. OTHER COMMITTEES
- Other committees may be appointed by a majority vote of the members at a regular meeting of CDoN.
- In appointing such committees, CDoN members must specify the purpose and chair or co-chair of that committee, and establish its duration.
ARTICLE VI. AFFILIATIONS
Section A. GFU
- This organization is not a recognized student organization at George Fox University.
- In all correspondence and business transactions, it may refer to itself as an organization in the city of Newberg, but not as part of GFU itself.
- CDoN accepts full financial and production responsibility for all activities it sponsors.
- CDoN agrees to abide by all pertinent city of Newbery and George Fox University policies and regulations. Where policies and regulations of Newberg and GFU, and those of CDoN differ, the policies and regulations of Newberg and GFU will take precedence.
- This organization recognizes and understands that the city of Newberg and GFU assume no legal liability for the actions of the organization.
Section B. NATIONAL AFFILIATION
- CDoN is an unofficial chapter of the Democratic National Committee.
- Where CDoN’s guidelines, regulations, or policies differ from those of the DNC, CDoN’s policies, regulations, and guidelines take precedence.
ARTICLE VII. ORGANIZATIONAL ADVISOR
Section A. ADVISOR REQUIREMENTS
- This organization may appoint a primary advisor by majority vote of membership.
- Other persons may serve as special advisors as needed.
Section B. DUTIES
- The advisor must sign the recognition application each year.
- Officers should meet with the advisor at least three times per year.
- An advisor may not vote in CDoN matters, hold office, or unduly influence decisions of the student organization.
ARTICLE VIII. BY-LAWS AND AMENDMENTS
Section A. BY-LAWS
- By-laws can be added to this constitution by a simple majority vote of the entire membership at a regular meeting of CDoN.
- This constitution takes precedence over any and all by-laws.
- University policies and local, state, and federal laws take precedence over this constitution and any and all by-laws.
Section B. AMENDMENTS
- This constitution can be amended by a two-thirds vote of the entire membership at a regular meeting of CDoN.
- Notification of such a motion must be made to members at least one meeting in advance of the one in which the actual vote is taken.